FAQ - Doctoral Fellowship
First of all, please visit this page: http://www.axa-research.org/doctoral-fellowships
Contents
A. Before the Proposal
B. Application Form and Process
C. Selection criteria
D. Contracting /follow-up
A. BEFORE THE PROPOSAL
A1. Are there any nationality restrictions to apply for funding?
Yes. Click here to see the answer to your question.
A2. Is a candidate who has just started his Doctoral project eligible?
No. The AXA Research Fund aims at supporting projects from their beginning. If the candidate is already engaged in a Doctoral program, the only way to be eligible is to start a new Doctoral project/program (It has to be somehow different).
A3. Are there any restrictions for AXA Research Fund grant candidates?
The AXA Research grant is incompatible with a permanent position. Therefore, the applicant shall not have a permanent position, and if he/she has the opportunity to get a long-term contract, he/she needs to notify the AXA Research Fund and resign the fellowship.
A4. If a Candidate’s application is unsuccessful, can he reapply for future Ph.D campaigns?
A candidate can reapply for future calls at the AXA Research Fund only if he/she presents a different project. A candidate cannot present the same project twice. Nevertheless it can be on the same subject, but it has to be substantially different (scope, methodology, etc).
A5. Who are the eligible candidates for funding?
The AXA Research fund supports both:
- Candidates wishing to do a Ph.D in an Institution established in supported countries by the AXA Research Fund (please read the following list http://www.axa-research.org/requirements-for-any-application second paragraph)
- Candidates who are citizens of the countries that the AXA Research Fund supports (please read the following list http://www.axa-research.org/requirements-for-any-application second paragraph).
For instance, a Canadian can be eligible if he applies through a German Institution. And, a Dutch can apply for a Ph.D in an US Institution.
A6. As stated in the Modus Operandi, to be eligible, the PhD candidate should not be already engaged in a PhD program. If a candidate registers in a PhD program between the submission and the results annoucement, would he still be eligible?
We always fund research project from their beginning. Thus, if a candidate is registered in a PhD program and is already engaged in his/ her research project, he/she will not be eligible.
- B. APPLICATION FORM AND PROCESS
Round 1
This selection is primarily based on academic excellence of the institution in the fields where it wishes to apply, as assessed by the Scientific Board. Please note that the list of selected institutions is established to ensure a balance of applications between the three clusters of risks defined by the AXA Research Fund (see Modus Operandi Call for Projects, section 3.2). Moreover, the record of applications submitted in the past by the institution is taken into account (dynamism in the previous campaign is an asset). The AXA Research Fund also wishes to give a chance to newly registered institutions.
B2. In 1st round of application process, institutions are expected to select from 1 to 12 research fields where it might submit applications. Why are there only 10 research fields listed in the eligibility section of modus operandi?
The 10 research fields listed in the eligibility section of modus operandi are rather risk type centric.
B3. After the first round, my institution was not allowed to propose a candidate: does it mean that the candidate will never be able to take part to an AXA Research Fund campaign?
The results of the first round are only to be considered for this specific campaign. It is not a value judgement since we may have not been able to allow you to propose candidates, because the field you announced your candidate is overrepresented for this campaign. You still have all your chances for the other campaigns of the year and for those in the future.
B4. When will a candidate receive the results of the first round ?
The information regarding the number of applicants will be provided at the opening of the second round.
B5. Will AXA Research Fund provide the 12 research fields of the 1st round ? And when?
The online application form with these 12 research fields will be accesible on the opening day of future campaigns. The Institution Representative willing to apply for a PhD campaign will have to select from 1 to 12 of the following research fields on the online form (same for Post-Doc and Project's campaigns) :
- - Biology & Biochemistry
- - Biology & Genetics
- - Economics & Business
- - Environment/Ecology
- - Geosciences
- - Immunology
- - Mathematics
- - Microbiology
- - Neuroscience & Behavior
- - Plant & animal Science
- - Psychiatry/Psychology
- - Social Sciences, General.
B6. If the free texts are not mandatory, is there a reason to write them ? Who is going to read them ?
The Institution has the opportunity to write a free text on its strengths. The aim of these free texts is to add a further piece of information in cases when the information about the excellence of Institutions (publication records in the relevant fields, notoriety among peers...) is not sufficient to make a final decision. In this case, the free texts will be read by the AXA Research Fund Team and the selection experts of the first round.
Round 2
B7. How does a candidate know when he/she has been proposed by his/her Institution?
Once the candidate(s) is (are) registered by the Institution’s operational contact, an email is sent automatically and directly to the candidate(s) with all the necessary details for accessing the application form (URL, username and password). A confirmation of registration is also automatically sent to the operational contact of the Institution.
B8. Is there a compulsory structure for the documents of the application?
The detailed description of the Ph.D project must be less than 4 pages long. A bibliography might be added to the same document but will not be taken into account in this 4 pages maximum. The advised “police” is Arial 10.
The CV must be detailed and must contain a list of your best publications (4 pages maximum for the publications).
It is mandatory to include all the items in PDF. All documents must be in English.
B9. Is it possible to include an agenda of the research project? If yes where?
It is highly recommended that one of the additional documents be an agenda but it is not an obligation. It can permit to show how the candidate will proceed with his/her proposal. The agenda can be added either at the end of your Ph.D project (without belonging to the limited pages) or in the additional documents.
B10. Where can the additional documents be uploaded on the platform?
The additional documents allow the illustration of the research work of the candidate. It can be a summary of the thesis, abstracts from any publications or releases, budget... The candidate can upload up to 3 additional documents in the section “Candidate’s previous research studies” located in “Other research experience”. The candidate has to make sure that the total length of ALL the additional documents does not exceed 20 pages, otherwise, they will not be considered. It is 20 pages for all documents and not 20 pages PER document (or 60 pages).
B11. Is it advisable to include preliminary data?
We do not have specific guidelines on this. We recommend the candidate add it only if he/she thinks it will give additional strength to his/her proposal.
B12. My application has not been selected. May I get some feedback to understand the reasons why?
We can give you some highlights of the referees and of our Scientific Board assessments for you to better understand why your application has not been selected and to improve any further application with us. As the first step of selection by the AXA Research Fund is done by the academic institution itself, all feedbacks are sent through the channel of the Operational Contact. That's why, to get this feedback, your operational contact must send us to the email address dedicated to communication with operational contacts (which, in case he/she does not know it, he/she can find in the application platform using his/her registration codes) an email entitled "Feedback PhD (year) - (Name of the applicant)". Please note that since many of you are asking such feedback, we might need a few weeks to send it.
- C. SELECTION CRITERIA
C1. What does "citizen" mean exactly?
By citizen of a country, we mean a person whose nationality is from this specific country.
- D. CONTRACTING / FOLLOW UP
D1. What is the deadline for starting the Ph.D funding if the project is selected?
Should you project be selected for a grant, the deadline for starting the Ph.D is 6 months after the publication of the results.
D2. Is there a possibility for Institutions hosting AXA grantees to pay them a stipend instead of a salary attached to an employment contract?
Stipends are allowed as long as they respect the minimum of €35,000/year
D3. How is the Ph.D fellowship composed? Are indirect costs included?
For your information, our Ph.D fellowship comes with a maximum of €120 000 for the entire duration of the funding and covers the following:
- The annual gross salary of the Ph.D researcher, with a minimum of €25 000
- The coverage of any additional costs incurred by the Ph.D researcher in relation to the research, provided that expense receipts are submitted (colloquia, travels etc.) and limited to €1 000 maximum per year
- A maximum of €14 000 per year for related fees and incidental expenses paid to the host institution, used to cover all or some of the expenses related to the Ph.D research (employer’s tax, tuition fees, bench fees, consumables, summer schools, fieldwork etc.)
NB: Incidental expenses must be directly related to the research project the AXA Research Fund has selected. No overheads are accepted.
Please note that the following indirect costs are not eligible:
- Costs related to general administration and management
- Costs of office or laboratory space including rent or depreciation of buildings and equipment and related expenditure such as water, heating…
- Maintenance, insurance and safety costs
- Communication expenses, network connection charges, postal charges and office supplies
- Common office equipment such as PC’s, laptops, office software
- Miscellaneous recurring consumables.
D4. Are the fellowships transferable across Institutions ?
It is not possible to transfer the fellowships across Institutions. The selection of proposals is focused on three different criteria that are equally relevant : the innovative and originality of the project, the academic excellence of the candidate and the International scope of the host research laboratory. The excellence of the host Institution is one of the three criteria that is why the fellowships can not be transferable across Institutions.
You did not find the answer to your question? Please ask it below.
Question the answer of which is already provided in the Modus Operandi or FAQ will not be answered, in order to level the competition and also to cope with volumes. Please note that if your question does not relate to the funding scheme detailed in this page, it will not be answered.
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